Distance Learning Subcommittee

Friday, October1, 2004, 2 p.m.

North Campus– room G100

Minutes

In Attendance:Martie Dixon, Kathy Rickerson, Trish Lanz, Paul Lamanna, Carol Baker, Susan Ballard, Diane Zych, Judy Matheisz, Mary Beth Orrange, Jason Steinitz

1. Web-Based ECC room reservation system – Kathryn Rickerson

The new recommended procedures for room reservations for distance learning courses was distributed and discussed. It is posted on the website, south.ecc.edu/dl. The discussion results included:

  1. TheDistance Learningadministrative staff will send an e-mail to all onlineand telecourse instructors notifying them thatas of October 8, 2004any room assigned to theircourse through the Registrar's Officefor the Fall 2004 term will no longer be held for their use. These instructors will need to request a room if they plan to hold any on-campus sessions during the remainder of the Fall 2004 term. The room may be requested by using the web-based room reservation request or by contacting Megan Connors.
  2. On October 15, 2004, CITS will omit from the web-basedscheduling system all remaining Fall 2004online and telecourse room reservations created when the course/section was built in Registration.
  3. The information in Datatel will remain unchanged. It is thecopy of this Datatel room assignment information downloaded to the web-based scheduling system that will be revised.
  4. For Spring 2005 and all future terms, the room reservation for the orientation held during the first week of the term will be assigned by the Registrar's office when the course is set up in Datatel.
  5. For Spring 2005 and all future terms, if an onlineor telecourse instructor intends to hold an on-campus session after the first week of the term, the instructor will request a room reservation by using the web-based room scheduling system.
  6. The following section codes are impacted by the above decisions: IC, IN, IS, TC, TN, TS.All HYand SN sections must remain in the room scheduling system.According to the Distance Learning Faculty Liaison, the "SN coding applies only to the Project Connect room, so that room reservation must continue throughout the semester like a seated class." HY courses must also be treated asseated classes.
  7. Martha Dixon, AAD for Alternative Course Delivery,will notify CITS and Facilities if the above section coding is replaced by other section coding or if additional section coding is used that will impact the room scheduling system. The contact for CITS will be Kathy Rickerson and the contact for Facilities will be Megan Connors.

2. Distance Learning Steering Committee – J. L. Steinitz

The following mission statement was approved at the May meeting:“To offer credit and non-credit distance education to the community by offering alternative delivery modes to students using technology”. Three goals were established: 1. To maintain and expand the distance learning program. 2. To provide student services to students at a distance. 3. To offer and support programs and degrees at a distance. Advanced Studies for online program is moving along and the SED program registration was submitted.

The following ANGEL procedures and policies were presented at the August meeting:

  • Standardize course titles in ANGEL
  • Students will be unenrolled and courses deactivated two weeks after the semester ends. Faculty need to be informed
  • After 1 year of non-use a course is automatically archived for one year and then deleted if not used for two years. Faculty responsibility for recordkeeping of student data will be the same as for a seated course
  • Incomplete grades need to be addressed by the Academic Standards committee
  • Non-active students will be deleted from ANGEL
  • Web assisted course sites will be created twice a week, not on request. Faculty must use the web-based form to request sites.
  • Faculty should be supporting students except for login/enrollment issues (items such as quiz availability)

2. Faculty Support – M.B. Orrange

A demonstration of the new faculty support page, HALO ( that was developed by Joe Lundin, was given by JL Steinitz.

The ANGEL retreat is scheduled for Friday, October 29, 2-6pm, North G-100. Currently 22 individuals have registered.

4. ANGEL issues

Faculty responsibilities:

  • Faculty should submit to the Registrar’s office the printed Login Report from the Tools tab inside ANGEL as the attendance record for each course. If faculty intend to remove students who have withdrawn from the course, this Login Report should be printed out before removing those students. In some cases, multiple reports will be submitted for a single course section.
  • Faculty are responsible for saving their own grade records outside their ANGEL course site.
  • Faculty are responsible for exporting course content from their existing course sites and importing into the next semester course sites.

5. Surveys and Assessment

The student survey data will be compiled and reported annually rather than by semester. The final results from the Perkins-funded distance learning assessment project and associated data files are available at

6. Assistant Academic Dean Report – M. Dixon

15 more Impatica licenses have been ordered. Anyone wanting a copy should contact her office.

Minor changes will be made to the Master Course Schedule booklet in the distance learning section.

For students with online courses that have online orientations, their printed schedules will show “WB*” referring students a sentence at the bottom of their schedule directing them to for information about how to get started in their online courses.

7. Other

The next meeting is scheduled for Friday, December 3, 2pm, South Campus Faculty Dining Room.

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