March 16, 2013 MBPA Meeting Minutes
Meeting held at Lathrop residence, Marla Bay, Nevada
Meeting convened at 9:12 am

1. Roll call of board members in attendance or attending remotely, guest intros

  • Board Members in Attendance: Brendan Riley, Greta Atkinson, Steve Lathrop, Piper Smith, Ryan Davis, Ron Borsos
  • Board Members Attending Remotely(SKYPE): Marijeanne Rende
  • Board Members Absent: Shon Ledin, Scott Smith
  • Guests: Carol McQuirk, Carol Borsos, Novell Lathrop, Bruce Atkinson, Roy Pike, Jack McQuirk

2. Secretary's report – Marijeanne Rende

  • Board members reviewed January meeting minutes in advance
  • Corrections in January meeting minutes requested: corrected action item on floating dock
  • Ron Borsos motion to approve meeting minutes, Steve Lathrop second, all approved

3. Treasurer's report - Piper Smith

  • Reviewed/Approved financial report, discussed MBPA tax liabilities
  • Accts Receivable: $188.73 still due for user requesting 2013 buoy
  • Budget vs Actual will begin appearing on treasurer’s reports
  • Ron Borsos motion to accept budget report, second Steve Lathrop, all approved
  • Board/Treasurer agreed to evaluate obligations under IRS code in light of current entity status and current financial situation
  • Piper will investigate the tax id number about the type of tax obligation
  • MBPA is not a homeowners association, it is a protective association

4. Buoy Field Update - Carol McQuirk

  • 3/15/2013 was deadline for forms/fees
  • Out of 49 available buoys, rec’d 42 applications, 37 have paid as of 3/15/2013, 4 pending, 1 in question, 5 positions have not responded
  • Question: Does protective association pay for guest buoy? Board’s general assumption is that guest buoy is responsibility of entire association since anyone can use it
  • Ryan Davis motion to approve treasurer’s budget adjustment to reflect allocation of $300 from miscellaneous contingency line to line item for buoy maintenance for line guest buoy, Ron Borsos second, All approved
  • Carol talked to High Sierra Marine, mid-April schedule for raising buoys
  • Currant applicant, has paid $300 for 2013 without paying for 2012 repair fees –decision to return application as ‘Rejected’
  • Action Item: Roy Pike and Ryan Davis will draft Amendment on Buoy Use Agreement for next year’s boating season so that people don’t have to re-agree/resign permit every year for existing users (replaces existing user application)
  1. General Improvement District - Jack McQuirk
  • GID Budget for 2013 has been established
  • Public meeting April 8, at McQuirks residence
  • Income down 45% for GID
  • Annual Marla Bay cleanup scheduled for weekend after Memorial day
  • Speed Bump:
  • last year’s trial went well, accepted by membership
  • MBPA agrees support GID position to reduce speed through installation of speed bump, requests
  • GID continue to look into additional measures as needed
  • Existing speed bump will be installed in May
  • Paving Sealant:
  • North half of entrance needs to be resealed - Paving to be targeted on north end on 31st…will also consider doing private driveways
  • MBPA will send email to ownership regarding date of resealing entrance, traffic diversions, also ask if anyone requests driveway sealing
  • Water Shut Off valves: Jack meeting with Carl Rushmeyer as follow-up to status/situation with 9 houses that didn’t get water upgrade that was paid for years ago, also will discuss identify locations on private lots
  • Question (Brendan): What can people do to identify house shutoff valves on properties? Answer: Suggest homeowners identify locations for emergencies
  1. Marla Bay swag report - Scott Smith
  • Report deferred to next meeting
  1. Kayak rack report - Brendan Riley
  2. Pinewild interested in second rack; Brendan will follow-up with them to negotiate purchase price, with understanding it will be placed on south end of Pine Wild beach
  3. Modifications have been made to existing MBPA rack lower top level, may now be able to fit 10 on rack
  4. Will draw names for use of rack
  1. Other business
  • Treasurer/Piper smith, haven’t sent invoices for standard membership dues;
  • ACTION Item: Piper will send reminder to association about membership dues
  • Ryan Davis reported that Forest service is requesting 30-year special service permit at Round Hill Pines, unclear on whether new user, redesign of allocation, property
  1. Board Members to check calendars forJune meeting time.
  2. Next Meeting tentatively set for June 8
  1. Adjourn
  2. Ron Borsos motion to adjourn, Steve Lathrop second, All approved at 10:56 am

Meeting adjourned at 10:56 am

Minutes respectively submitted by Marijeanne Rende, MBPA Secretary