AGENDA
WORKSHOP SESSION
JUNE 12, 2017
6:30 P.M.
A.REVIEW RESOLUTIONS
1. Request to hold annual Laurel Run 7/14/17 and to sell newspapers on St.
corners 6/27/17
2. Request from Jamie Rocque, to hold History Days, Friday, July 7 and
Saturday, July 8, 2017
3. Request from Farm Festival to suspend Open Container Law during Farm
Festival
4. Seasonal hires for DPW
5. NYCOM payment
6. SEQRA for WWTP Improvements
7. SEQRA for Filtration Improvements
8. $1,600,000.00 Bond resolution approval-Water Plant
9. $4,800,000.00 Bond resolution approval-WWTP
10. Schedule of Meetings for July – Dec. 2017
11. Nussbaumer & Clarke proposal for Fire Hall repairs
12. Main Street Technical Assistance Grant
13. Appointment of Douglas Bunge and Josh Cybart – Dog Wardens
14. Schedule of Band Concerts in the Gazebo for 2017
15. Award Barker Common Survey to Woodbury Pietro
16. Lawn maintenance of certainVillage property
17. Seasonal positions for the 2017 Summer Recreation Program
B.NEW BUSINESS
1. Resignation from Paul Luce-Zoning Board Member
2. Addition to active rolls of Fire Dept.
3. Mayor’s recommendation of Larry Barter to Zoning Board
C.OLD BUSINESS
1. Village Master Plan
D.PENDING IMPLEMENTATION
E.COMMITTEE REPORTS
Public Safety
Public Works
Governmental Administration
Governmental Affairs
Economic Development
Parks & Recreation
F.EXECUTIVE SESSION
JONES/CHRISTINA
I hereby make a motion to enter into executive session as authorized by Section 105(1)(f) of the Public Officers Law to discuss contractual matters and to discuss possible promotion of a specific personpursuant to article fourteen of the Civil Service Law.
BOARD OF TRUSTEES
REGULAR MEETING
JUNE12, 2017
7:30 P.M.
At a regular meeting of the Board of Trustees of the Village of Fredonia, duly called and held on the 12thday of June, 2017, at 7:30 P.M. in the 2ndFloor, Trustees Room, Village Hall, Fredonia, New Yorkand public notice of the time and place of this meeting has been given to the news media and conspicuously posted in one or more designated public locations in accordance with Section 104 of the Open Meetings Law.
JONES/CHRISTINA
WHEREAS members of this Board present at this meeting have read the Official
Minutes of the Board of Trustees regular meeting of May 22, 2017,
NOW, THEREFORE, BE IT RESOLVED this Board approves the minutes as entered into the Official Minutes, and
BE IT FURTHER RESOLVED that the reading of the minutes be dispensed with.
REPORTS
- Police Department report for the month of May, 2017.
- Justice report for the month of May, 2017.
CORRESPONDENCE
- Correspondence was received from Steve Waterson, Community
Relations Director of The Resource Center on behalf of the 21st Annual Laurel Run, requesting use of various Village street corners to sell a special edition of the Observer on Wednesday, June 27, 2017 from 6:00 a.m. to 9:00 a.m., and to use Village streets for the annual Laurel Run flag relay on Friday, July 14, 2017.
CHRISTINA/LYNDEN
BE IT RESOLVED that the request of Steven Waterson, Community Relations Director, on behalf of the 21st Annual Laurel Run, to use various Village Street corners to sell a special edition of the Observer on June 27, 2017 is hereby approved, subject to the direction of the Fredonia Police Department, and
BE IT FURTHER RESOLVED that the volunteers shall take all precautions including use of group leaders and the Board requests that the volunteers shall stay off the streets and be restricted to the sidewalk street corners, and
BE IT FURTHER RESOLVED that the request to use various Village streets for the 2017 Annual Laurel Run on Friday, July 14, 2017 is hereby approved, subject to the direction and escort of the Fredonia Police Department and the Village receiving a Certificate of Insurance in the amount of $1 million naming the Village as an additional insured which the Village has received.
- A letter of resignation was received from Paul Luce, member of the Zoning
Board of Appeals, resigning his position effective immediately.
- Correspondence was received from the Secretary of the Fredonia Volunteer
Fire Department to add Tyler Cloos to the active rolls.
LYNDEN/JONES
BE IT RESOLVED that the name of Tyler Cloos, 5 Johnson Street, Fredonia,
is hereby added to the active rolls of the J.S. Lambert Hook and Ladder Company effective immediately
- Correspondence was received from Jamie Rocque, History Days Chair, on
behalf of Festivals Fredonia requesting use of Barker Common on Friday, July 7 and Saturday, July 8, 2017 for the Fredonia History Days.
CHRISTINA/LYNDEN
BE IT RESOLVED that the request from Jamie Rocque, Fredonia History Days Chairperson, on behalf of Festivals Fredonia, to hold the “Fredonia History Days” Festival, is hereby approved for the use of Barker Common as follows;
Friday, July 7, 2017:
- Use of both sides of Barker Common, including the Gazebo with access to power (for live music to be provided)
- Close Church Street from Park Place to Temple and Park Place from Church to W. Main Street from 4 pm to 9 pm to allow parking for classic car show
- Bag meters for all parking spaces around both sides of Barker Common (Friday July 7, 2017 until 10:00 PM)
- Use of municipal parking lots behind Main Street business for overnight parking for both Friday and Saturday
- To set up 2-3 port a johns in Village Hall Parking lot for both Friday and Saturday
- To place picnic tables in W. Barker Common for event use
- Place trash receptacles/barrels throughout Barker Common
Saturday, July 8, 2017:
- Use of both sides of Barker Common, including the Gazebo with access to power (for live music to be provided) and E. Barker Common for living history encampment
- Close Church Street from Park to Temple for food vendors from 10 am to 8 pm
- The open container law be suspended in Barker Common from 11 am to 8 pm this day to allow for the local wineries participating with this event to offer samples to persons of legal drinking age in conjunction with sales of their products
- Closing of Temple Street from Terrace Street to Main Street from 11 am - 12:30 pm to allow for the History parade
BE IT FURTHER RESOLVED that the above use of Barker Common and Street closings are subject to the direction of the Fredonia Police Department and the Department of Public Works, and
BE IT FURTHER RESOLVED that the Fredonia Fire Department and Fredonia Police Department be notified of the above closings, and
BE IT FURTHER RESOLVED that the request to allow an overnight encampment for a Civil War re-enactment from Friday night, July 7, 2017 thru Saturday, July 8, 2017, is hereby approved, on the following conditions
- The fire is never left unattended (ie. Overnight fire while sleeping)
- No combustibles within 6 feet of the fire
- The fire pit should be no more than 2’ x 2’
- If anyone complains about smoke all fires must be extinguished
- Festivals Fredonia is responsible for all cleanup, and
BE IT FURTHER RESOLVED that this resolution is subject to the receipt by the Village of a Certificate of Insurance from the Festivals Fredonia Committee showing the Village of Fredonia as an additional insured in the amount of at least $1 million, which the Village has received.
- Correspondence was received from Evonne Hennebery, Chairperson,
Fredonia Farm Festival, requesting the Open Container Law be suspended during the Farm Festival, August 24-26, 2017.
ESSEK/LYNDEN
BE IT RESOVED that the Open Container Law be suspended during the Farm Festival, Friday and Saturday, August 24 & 25, 2017 during the hours of 10:00 am to 10:00 pm and Sunday August 26, 2017 during the hours of 11 am to 6:00 pm, in the area of East and West Barker Common to allow Liberty Vineyards a contained area to provide sample wine to the community and visitors of the Fredonia Farm Festival.
- A letter dated June 9 , 2017 was received from Mayor Athanasia Landis
recommending the appointment of E. Lawrence Barter to the Fredonia Zoning Board of Appeals to fill the unexpired term of Paul Luce.
LYNDEN/JONES
BE IT RESOLVED that E. Lawrence Barter, Pine Drive, Fredonia is hereby appointed, to fill the unexpired term of Paul Luce, who resigned his position June 12, 2017, to the Fredonia zoning Board of Appeals, which term shall expire April 2018.
PUBLIC PORTION
RESOLUTIONS
JONES/CHRISTINA
BE IT RESOLVED that Justin Borrello, 41Summer St., Fredonia, Ariel Rivera, 60 W. 2nd St., Dunkrik, Alexander Zdrajewski, 46 Cleveland Ave, Fredonia and Austin Glaser, 221 Seymour St., Fredonia are hereby hired as a seasonal laborers to work with the Department of Public Works at an hourly rate of pay of $9.70 effective June 19, 2017, subject to civil service rules and regulations and with no other benefits to be given.
JONES/CHRISTINA
BE IT RESOLVED that the Village pay $4,881.00 for its Annual 2017-2018 Membership Dues to the New York State Conference of Mayors and Municipal Officials.
JONES/ESSEK
BE IT RESOLVED by the Board of Trustees of the Village of Fredonia, Chautauqua County, as follows:
Section 1.It is hereby determined that the Board adopting this resolution has declared itself to be the lead agency under the State Environmental Quality Review Act (“SEQRA”) and the regulations promulgated thereunder for purposes of determining the environmental impact of the project described in Section 3 hereof and completed a coordinated review to the extent required by law.
Section 2.It is hereby determined that the project described in Section 3 hereof is a Type II Action which it has been determined will not have any significant adverse impact upon the environment, as provided in 6 NYCRR Part 617.5 (c)(2) of said regulations.
Section 3.The project which is the subject of this resolution is described as follows:
Wastewater Treatment Plant upgrades and improvements, including equipment replacements
Section 4.This resolution shall take effect immediately.
Trustee Ruckmanvoting
Trustee Jonesvoting
Trustee Christinavoting
Trustee Lyndenvoting
Trustee Essekvoting
The resolution was thereupon declared duly adopted by a - vote.
CHRISTINA/JONES
WHEREAS, in compliance with Part 617 of the implementing regulations pertaining to Article 9 (State Environmental Quality Review Act-SEQRA) of the Environmental Conservation Law, the Fredonia Village Board has reviewed the Capital Improvement Program proposed for the Filtration Plant in the Village of Fredonia, and
WHEREAS,the completion of these improvements are subject to the New York State Environmental Quality Review Act, SEQRA; and
WHEREAS, the proposed project has been determined to be a Type II action under SEQR [Section 617.5 (c)] in that the project involves the replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site; and
WHEREAS, in accordance with the State Environmental Quality Review Act (SEQRA), Type II actions have been determined to not have a significant impact on the environment or are otherwise precluded from environmental review under Conservation Law, Article 8.
NOW, THEREFORE, BE IT RESOLVED, that the Fredonia Village Board hereby determines that the proposed project is a Type II action and therefore is not anticipated to result in any significant adverse environmental impact, and in accordance with SEQR, no SEQR determination of significance, EIS or findings statement is required.
Trustee Ruckmanvoting
Trustee Jonesvoting
Trustee Christinavoting
Trustee Lyndenvoting
Trustee Essekvoting
The resolution was thereupon declared duly adopted by a - vote.
JONES/ESSEK
A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE RECONSTRUCTION OF AND IMPROVEMENTS TO ELEMENTS OF THE WATER TREATMENT AND DISTRIBUTION FACILITIES, IN AND FOR THE VILLAGE OF FREDONIA, CHAUTAUQUA COUNTY, NEWYORK, AT A MAXIMUM ESTIMATED COST OF $1,600,000 AND AUTHORIZING THE ISSUANCE OF $1,600,000 SERIAL BONDS OF SAID VILLAGE TO PAY THE COST THEREOF.A COPY OF BOND RESOLUTION IS ATTACHED TO AND MADE PART OF THESE MINUTES.
Trustee Ruckmanvoting
Trustee Jonesvoting
Trustee Christinavoting
Trustee Lyndenvoting
Trustee Essekvoting
The resolution was thereupon declared duly adopted by a - vote.
CHRISTINA/JONES
A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, WASTEWATER TREATMENT PLANT UPGRADES AND IMPROVEMENTS, IN AND FOR THE VILLAGE OF FREDONIA, CHAUTAUQUA COUNTY, NEWYORK, AT A MAXIMUM ESTIMATED COST OF $4,800,000 AND AUTHORIZING THE ISSUANCE OF $4,800,000 SERIAL BONDS OF SAID VILLAGE TO PAY THE COST THEREOF.A COPY OF BOND RESOLUTION IS ATTACHED TO AND MADE PART OF THESE MINUTES
Trustee Ruckmanvoting
Trustee Jonesvoting
Trustee Christinavoting
Trustee Lyndenvoting
Trustee Essekvoting
The resolution was thereupon declared duly adopted by a - vote.
CHRISTINA/LYNDEN
BE IT RESOLVED that the Schedule of Meetings of the Board of Trustees of the Village of Fredonia for the period of July 2017 thru December 2017, as set forth and attached to these minutes is hereby approved, and
BE IT FURTHER RESOLVED that the Village Clerk is hereby authorized to publish said notice in the Observer and to mail a copy of said schedule to WDOE radio, the Jamestown Post Journal and the Buffalo News.
LYNDEN/JONES
WHEREAS the Board of Trustees of the Village of Fredonia desires to retain the engineering services of Nussbaumer & Clarke, Inc. of Buffalo, New York, related to the investigation of the failed stucco finish system at the Fire Hall, per their proposal dated May 19, 2017, and
WHEREAS said proposed agreement, between Naussbaumer & Clarke, Inc. and the Village of Fredonia has been presented to this Board to perform the scope of services as follows:
Design Services:
Task 1. Update Report – Lump Sum$2,900.00
Task 2. Construction Documents (Repairs)–Lump sum$3,300.00
Task 3. Bidding and Award-Lump Sum$1,800.00
TOTAL FOR DESIGN SERVICES$8,000.00,
NOW, THEREFORE,be it resolved that said agreement with Naussbaumer & Clarke, Inc. is hereby approved to perform said services at a total cost of $8,000.00, and the Mayor is authorized to sign said Agreement on behalf of the Village of Fredonia.
LYNDEN/CHRISTINA
BE IT RESOLVED that Mayor is hereby authorized to apply for a Main Street Technical Assistance Grant, if approved the Villages share will be $1,000.00.
LYNDEN/ESSEK
BE IT RESOLVED that Douglas Bunge, 170 West Main Street, Fredonia, New York and Josh Cybart, 8965 Shumla Road, Fredonia are hereby appointed as part-time Dog Control Officers for the Village of Fredonia at an annual stipend of $3,000.00 each with no other benefits except mileage at the federal rate. Mr. Bunge and Mr. Cybart are to submit a written voucher detailing the mileage.
ESSEK/JONES
BE IT RESOLVED that the following agreements are hereby approved for the 2017 Summer Band Concerts scheduled to be held in the Gazebo from 6:30 p.m. to 8:30 p.m. in Barker Commons, to wit:
June 28, 2017Rustic Ramblers
July 5, 2017Cassadaga Area Band
July 12, 2017Kokomo Time
July 19, 2017RAIN DATE
July 26, 2017New Horizons Band
August 2, 2017TPT – Mike Tuccio
August 9, 2017Dave Golando
August 16, 2017Exit 59
August 23, 2017Farina & Friends
August 30, 3017Dixiecrats
BE IT FURTHER RESOLVED that the total amount to be spent for all the Band Concerts shall not exceed the sum of $3,675.00, and
BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign said agreements on behalf of the Village of Fredonia
ESSEK/LYNDEN
BE IT RESOLVED that upon recommendation of Thomas Battaglia, Director, Fredonia-Pomfret Recreation Department, the following individuals are hereby appointed to the seasonal positions for the 2017 Summer Recreation Programs effective
immediately:
*Caleb Crampton30 Birchwood Dr$9.70/hr.
*Brianna Garland53 Seymour St.$9.70/hr.
Caryn Mackowiak194 Temple St.$9.70/hr.
*Angela Mackowiak194 Temple St.$9.70/hr.
Jacinda Mekus177 Liberty St.$9.70/hr.
*Nicholas Miller124 Seymour St.$9.70/hr.
Nick Nocek3337 E. Main Rd.$9.70/hr.
*Michael Pucci16 Birchwood Dr.$9.70/hr.
Jerome Ross70 Brigham Rd.$9.70/hr.
*Lindsay Seddon9684 Adams Rd.$9.70/hr.
**Kayla Sullivan71 Cleveland Ave.$11.00/hr.
*Baylee Tarnowski10412 Chestnut Rd.$9.70/hr.
Adam Wassura3692 E Main Rd.$9.70/hr.
*Sarah Zinni143 Lambert Ave.$9.70/hr.
*returning staff
**summer coordinator