Council Minutes
Called Meeting
June 20, 2017
A called meeting of the Millen City Council was held on June 20, 2017 at 6:00P.M. in the Council Chambers at City Hall. Present were, Mayor King Rocker, council members Darrel Clifton, Robin Scott, Ed Fuller and Regina Coney. Absent was council member Walter Thomas.
Also present were City Manager Jeff Brantley and City Attorney Hubert Reeves.
1. Public Hearing for 2017-2018 FY Budget.
The Public Hearing was opened at 6:00P.M. There being no one present with questions or comments the Public Hearing was closed at 6:05 P.M.
2. Adoption of 2017-2018 FY Budget.
A called meeting was set for June 29, 2017 at 6:00P.M. to approve the 2017-2018FY Budget. No other item would be presented at the called meeting.
3. Vote to Approve the City Manager to sign renewal contract for Work Detail with the Georgia Department of Corrections.
Council member Clifton made a motion, seconded by council member Scott to approve City Manager Brantley to sign the renewal contract with the Georgia Department of Corrections for a work detail, with an annual cost of $39,500.00. The motion carried by unanimous vote.
4. Vote to Approve the City Manager to sign the City Hall and Community House cleaning contracts with Jenco Industries, for period July 1, 2017 thru June 30, 2018.
Council member Fuller made a motion, seconded by council member Coney to allow City Manager Brantley to sign the renewal with JenCo Industries for the cleaning of City Hall and the Millen Community House, with a cost of $520 per month for City Hall and $25 per weekly cleaning of the Community House. The motion carried by unanimous vote.
5. Review and approve revised Agreement for Payment of Infrastructure Construction Cost with Corrections Corporation of America dba CoreCivic Safety for Jenkins Correctional Center.
Council member Clifton made a motion, seconded by council member Scott to approve the revised Infrastructure Payment Agreement between the City and CCA/CoreCivic with the City receiving $2445 per month for 5 years and three 3% rate increases over 5 years. The motion carried by unanimous vote.
6. Review the Water and Gas deposit rates.
Council member Clifton made a motion, seconded by council member Fuller to adjust utility deposit rates for new accounts as follows: Renter Water-$100; Renter Gas $125; Homeowner Water - $50; Homeowner Gas - $50; Commercial Water - $100; Commercial Gas - $200. The motion carried by unanimous vote.
7. Review Bids for new vehicle to be used in the Administration Department.
2017 Ford Explorer 4Dr - 7 passengers - Base Model
Sylvania Ford $25,229.82
O.C. Welch Ford $25,522
Mizell Ford $26,500
J.C. Lewis Ford $29,800
Council member Fuller made a motion, seconded by council member Scott to accept the bid from Sylvania Ford for $25,229.82 to purchase a new vehicle for the Administration Department from Splost 6 funds. The motion carried by unanimous vote.
8. Executive Session to discuss Personnel.
Council member Scott made a motion, seconded by council member Coney to enter executive session at 6:30 P.M. to discuss personnel. The motion carried by unanimous vote.
Council member Clifton made a motion, seconded by council member Fuller to exit executive session at 6:43 P.M. The motion carried by unanimous vote.
Council member Fuller made a motion, seconded by council member Clifton to award City Manager Brantley a 3% cost of living raise and a 3% performance raise beginning July 1, 2017. The motion carried by unanimous vote.
9. Adjournment.
There being no further business, Mayor Rocker adjourned the meeting at 6:46 P.M.
Approved by Mayor and Council: ______
Mayor’s Signature: ______
Attest: ______