Ballina Triathlon Club
Committee Meeting
Held 6.00pm Tuesday 18/10/11 @ Ballina RSL Club,
River St, Ballina
Taken by Kylie Davis
Meeting opened: 1800
1. Present:Lynn Hopkinson, Paul Moosberger, Greg Brown, Craig Gibson, Garry Simes, Kylie Davis, Tony Camilleri
2. Apologies:Georgia Rhodes,
3 Previous Minutes: Minutes circulated from 13 September, 2011 committee meeting be accepted as a true and accurate record Gary Simes agreed, seconded byGreg Brown
4. Standing items4.1 President’s Report: Friday night was a successful start, looks great for the season
4.2 Treasurer’s Report:
Account balances as at 30.09.2011: Community First $3380.60; Access Plus $2,874.98; Fixed Term $6154.49
Club now has 160 Financial members
4.3 Secretary’s report:
Correspondence out:
Correspondence in:
Letter from Ballina SES: donation appreciation and offer of further support from SES
Letter from Ballina Council re: consent for club events 2011/12
Letter from Ballina Council re; interim response 2011/12 Triathlon Events Application
Letter from Ballina Council re: Australia Day 2012 Community Events Program
Letter from DNA Sound: introductory letter re. audio equipment hire
Letter from Aussport: the clock has been sent
5. Business arising from previous minutes
Agenda Item / Motion/Details / Action
5.1 Timing Clock / The clock has been sent, it will be tested on Thursday and be ready for use at Fridays swim/run / Action:
Moved:
Seconded:
Passed:
5.2 E-mail data base / Email account will be handed over soon / Action:
Moved:
Seconded:
Passed:
5.3 vacant committee positions / Georgia has accepted and is now a committee member / Action:
Moved:
Seconded:
Passed:
5.4 website / Training
Sponsorship- Fruitos needs to be added as a sponsor
Payment – held over for next meeting
Ballina surf club and Ballina Tri club to link web sites / Action:
Moved:
Seconded:
Passed:
5.5 sign-on day: feedback / 35 new members came on sign on day
56 new members on first swim/run / Action:
Moved:
Seconded:
Passed:
5.6 trophies / Ian McCallam to be asked about trophies at a later date / Action:
Moved:
Seconded:
Passed:
5.7 timing of official events / Still no official person to time keep. / Action:
Moved:
Seconded:
Passed:
5.8 drinks organisation / Buddies Boozatorium will run an account for the club; they will have cold beer and ice ready for pick up Friday afternoons for swim/runs.
All beers $3, Soft drink $1 wine $4 / Action:
Moved:
Seconded:
Passed:
5.9 random draws / Fruitos is supplying a fruit tray for swim runs and tri events at cost price.
Vouchers have been purchased from sunrise cycles / Action:
Moved:
Seconded:
Passed:
6. NEW BUSINESS
6.1 organisation for Triathlon 23.10.2011
Pink Tri / 50% of profit to be donated from this event
Prises have been organised
Tony has food organised
Registration opens at 0600
Race starts at 0700
6.2
Fee’s / Motion put forward proposed by Paul, seconded Lynn
Review the entry fees for triathlons after the pink tri to ascertain if fees will need to increase.
6.3
Kids triathlons / Triathlons have been sanctioned
6.4
Triathlon 13 December / Craig will organise a sponsor for the event
Meeting closed 1913
Next meeting to be held; Tuesday 15 November 1800 @ RSL Club, Ballina.
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