C02/14J1011001
Invitation To Negotiate
for Community-Based Care Lead Agency
In Circuits 2 and 14
AGENDA
Date:March 3
Times:9:00 a.m. – Pre-meeting of the DCF Negotiation Team
9:30 a.m. – Negotiations with Big Bend Community Based Care
1:30 p.m. – Anticipated end time for negotiation
1:35 p.m. – Anticipated debriefing meeting with DCF Negotiation Team
Dates:February 9, 17, and 24
Times:9:00 a.m. – Pre-meeting of the DCF Negotiation Team
9:30 a.m. – Negotiations with Big Bend Community Based Care
12:30 p.m. – Anticipated end time for negotiation
12:35 p.m. – Anticipated post-meeting with DCF Negotiation Team
Location:February 9 - 2383 Phillips Road,
Tallahassee, Florida32308
February 17, 24 and March 3 - 1317 Winewood Blvd,
Building 1, Room 132
Tallahassee, Florida32399
February 9
9:30 – 10:00Introductions, Communication Protocols, Schedules
10:00 – 10:30Review of Agenda Items and Identification of Areas that require a Presentation by Big Bend Community Based Care in an Upcoming Session
10:30 – 12:30Discussion of Agenda Item (1) Family Preservation Protocol
(1) Family Preservation Protocol
(a)Case Transfer: Investigations to Services
i)Acceptance of all Family Preservation Cases
ii)Acceptance and Completion of Parent Needs Assistance Intakes in FSFN
- Ensure Families Receipt of Prevention Type Services when Needed
(b)Coordination of Services for both Judicial and Non-Judicial In-home Cases
(c)Ongoing/Routine documentation in FSFN
(d)Expansion of Intensive Crisis Counseling Services in Rural Communities
(e)Improved Employment Opportunities and Outcomes for Families
- Ongoing Coordination with Regional Workforce Boards to Expand Services
February 17
9:30 – 9:45Follow-up from previous negotiations
9:45 – 11:00Big Bend Community-Based Care Presentation (as needed)*
11:00 – 12:30Discussion of Agenda Item (2) Out of Home Care and (3) Well Being*
(2) Out-of-Home Care
(a) Ensure Implementation of Family Centered Practice and Trauma Informed Care
(b) Expedited Permanency for Children
(c) Safely Reduce Caseload Growth
(d) Reduce Number of Removal Episodes for Children Entering Care
(e) Normalcy
(f)Improve Educational Outcomes for Children in Care
(3) Well Being
(a) CFSR – Ongoing Medical Care for Youth
(i) Provide Incentives to Parents who Access Well-Child Care (Dental, Vision, Medical)
(b) Access to Dental Services
(c) Mental Health and Substance Abuse Services Array (Children and Adults)
(d) Availability of Domestic Violence Services
*Agenda items and times may be adjusted as needed based on progress
February 24
9:30 – 9:45Follow-up from previous negotiations
9:45 – 10:30Big Bend Community-Based Care Presentation (as needed)*
10:30 – 12:30Discussion of Agenda Item (4) Legal, (5) Independent Living, (6)Adoption (7) Foster Parents*
(4) Legal
(a)Legal fees: Vendor vs. Children’s Legal Services
(5) Independent Living (IL)
(a)Improve Planning and Bridge Services between Lead Agency and IL Subcontractor
(b)Ensure Focus on the Youth
(i) Maximize Transition Plans for Youth Aging Out
-Ensure Access to Education and Mentoring
-Mandate Life Skills and Finance Accountability Training
-Facilitate Appropriate Housing
(ii) Encourage Meaningful Adult Connections with Formal and Informal Supports
(c)Ensure Provisions for Behavioral Health Services for Youth who are Aging-Out
(d)Establishment of a Medical Home for Youth who have Aged-Out
(6) Adoption
(a)Child Specific Recruitment
(b)Post Adoption Services
(7) Foster Parents
(a)Quality Parenting Initiative
(i) Recruitment of Foster Parents for Special Needs Children and Sibling Groups
-Ensure Youth’s Ability to Remain in Their Home Community
(ii)Retention of Foster Parents
(b)New Partnership Agreement
(c)Attestation Use when Licensing Homes (Re-licensure)
(d)Review and Respond to Foster Care Referrals
*Agenda items and times may be adjusted as needed based on progress
March 3
9:30 – 10:45Follow-up from previous negotiations
10:45 – 1:30Discussion of Agenda Item (8) Enhance Provider Networks, (9) Quality Management, and (10) Administrative Functions*
(8) Enhance Provider Networks
(a)Expand Partnerships and Collaborative Initiatives in Rural Communities
(b)Implement Substance Abuse Services Integration into System of Care
(c)Ensure Access to Mental Health Services for Children and Adults
(d)Strengthen Subcontractor Relationships
(9)Quality Management (Assurance & Improvement)
(a)Performance Expectations and Reporting
(b)Monitoring and Compliance of Subcontracted Agencies
(c)Timely, Accurate Documentation of Child Psychotropic Information in FSFN
(d)Corrective Action Plan Tracking
(10)Administrative Functions
(a)E-verify: Use by Lead Agency and Subcontracted Agencies
(b)Administrative Office Locations
(c)Board of Directors Composite
(d)Indemnification and Insurance
(e)Ensure Financial Stability
(f)Public Records Request Redactions
(g)Incident Reporting and Analysis System (IRAS)
(h)Establish an Administrative Structure in Circuit 14
(i)Three FTEs Requested
-Strategic Planning
-Client Relations
-Sub-contractor Oversight
1:30 – 2:00Debriefing Meeting of Negotiators to discuss recommendation to be made to the Region Director regarding Contract Award
*Agenda items and times may be adjusted as needed based on progress
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