1. Approval of the Minutes of May 17Th, 2007

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CNAC Minutes

June 14, 2007

10:00-11:50

DP 428

Present: Tim Ireland, Wish Leonard, Barbara Menich (Recorder), Alex McCulloch, Shabiran Rahman (Chair), Charles Woods

1. Approval of the minutes of May 17th, 2007

The minutes were corrected from the last meeting.

2. Business Arising

1)CNAC will commit to having preliminary results of the next survey out in 2-3 months.

2)Tim has done work on the LibQUAL report, and suggests that group members take the next two weeks to look at thesurvey and let him know if any improvements/adjustments need to be made.

3)CNAC will create a “to do list” or “checklist” for the survey process to use for future surveys.

4)The group is going to have lunch at MasalaBay on Friday for the celebration activity.

3. Additional agenda

There were no additional agenda items.

4. Update from Shabiran’s meeting with TUG partners

1)Alan Gale is overseeing the LibQUAL survey analysis at the University of Guelph. He has taken the TUG notebooks and done a comparison with Ron Wad, an organizational planner who is well trained with SPSS. Alan will give us guidance on benchmarking.

Action: Shabiran will send Ron’s comparison out to the members of CNAC.

2)Alan suggested that OCUL use CNAC’s Library Satisfaction Survey for an Ontario-wide survey.

3)The University of Guelphtook the Excel data and converted it into SPSS. SPSS is not available to us for 2-3 months, but Tim has it at his workstation. Ron will help CNAC convert the data, then the data will go back on the site.

Action: Shabiran is going to download the Excel data, and Charles will put it in the write protected CNAC dropbox.

4)IST is providing a course in SPSS in the next month.

Action: Tim will look into attending this course.

5. Where do we go from here? (Shabiran)

1)CNAC is unable do the data analysis and tables without assistance. CNAC will hire a graduate student to do tables.

Action: Shabiran is going to start the process of finding a graduate student to do the tables.

At a future meeting: CNAC’s role in report writing will be discussed at the next meeting. Which parts will be handled by an outside party (grad student) will also be discussed at a future meeting.

2)All of the comments have been sent out to all of the managers.

6. Introduction to standard deviation

Tim gave a presentation on standard deviation. Standard deviation is based on the mean, and used to describe how accurate the mean is as a representation of the data.

7. Preliminary of LibQUAL results

1)Tim read the group some of the highlights from the preliminary results of the survey.

Action: CNAC will send Tim their input on his work over the next week.

2)Some of the undergrads involved in the survey are minors.

Action: Shabiran will call the ethics office to find out if we can survey minors.

3)The group will send the tables they are interested in to Barbara to coordinate.

8. SharePoint demo

Alex gave a presentation on SharePoint. SharePoint is group collaboration software that allows a project group, committee, or a department to bring together a variety of materials into one, online space. Documents can be uploaded and organized; tasks can be tracked; wikis can be used; links can be created; subsites can be created for further organization and granular control; different access levels and views for users can be managed separately for the main and the subsites; and so on.

Action: Alex will ask Bob Hicks to set up a SharePoint site for CNAC.

Next meeting: Thursday, June 28 at 10:00